Secure your diagrams with Cacoo’s new password protection

Ever worried about who might be accessing your shared diagrams? Whether you’re collaborating with external partners or sharing important project details, keeping your information secure is crucial. That’s why we’re excited to introduce password-protected diagrams, a new feature available exclusively for Cacoo Team Plan subscribers. Now, when you share a diagram via a public link, you can add an extra layer of security by requiring a password—so only the right people can view it.

Why password protection matters

Security isn’t just for highly sensitive data—sometimes, you just need to make sure your diagrams don’t end up in the wrong hands. With password-protected links, you control who gets access to your diagrams, whether you’re sharing a project plan with a client or sending a design mockup to a freelancer. Plus, with the option to set an expiration date, you can ensure temporary access is automatically revoked when it’s no longer needed. 

How different teams can benefit

Password-protected diagrams are useful for a variety of teams and scenarios:

• Client-facing professionals – Securely share confidential presentations and reports with clients without worrying about unauthorized access.
• Freelancers and contractors – Ensure temporary access for collaborators without the risk of them keeping the link indefinitely.
• Project-based teams – Set expiration dates on diagram access for time-sensitive projects, keeping access controlled and relevant.
• Internal teams – Keep sensitive internal planning documents protected while ensuring easy access for authorized team members.

How to set up password protection for your diagrams

Using password protection in Cacoo is simple:

1. Open your diagram and click Share.
2. Toggle on Public link and select Set password.
3. Enter a secure password and confirm.
4. (Optional) Set an expiration date to limit access.
5. Share the link and password with your intended audience.

That’s it! If an admin has enforced password protection, public links without a password will be automatically disabled.

Ready to try out Cacoo’s password protection?

Need more info? Check out our support article for all the technical details. This feature is exclusively available for Team Plan users. If you’re on a Free or Pro plan, upgrade today to start protecting your diagrams with passwords. Happy diagramming!

Got questions? We’re here to help! Reach out to our support team anytime.