Stay on track with Cacoo’s new Kanban feature

Imagine being able to manage all your tasks and projects without ever leaving your diagramming tool. We’ve made this dream a reality with Cacoo’s new Kanban feature, which includes Kanban boards and Kanban cards. Now, you can visualize workflows, organize tasks, and track progress — all in one place.

Whether you’re navigating the complexities of a large project or keeping track of daily tasks, Cacoo’s Kanban tool is here to help you visualize workflows, organize tasks, and track progress with ease. 

What is Kanban?

If you’ve ever felt overwhelmed by the sheer number of tasks on your to-do list, you’re not alone. Originally developed by Toyota to streamline production processes, Kanban is a visual project management tool that helps you see your tasks at a glance, ensuring nothing slips through the cracks.

Cacoo’s Kanban tool brings this methodology directly into your workflow. With customizable columns, easy task creation, and intuitive drag-and-drop functionality, you can manage your projects more effectively. Whether you’re juggling multiple projects or just trying to keep track of one, the Kanban board in Cacoo makes it simple to see what’s been done, what’s in progress, and what’s up next.

Why you’ll love Cacoo’s Kanban tool

Streamlined workflows

One of the standout features of Cacoo’s Kanban tool is its ability to simplify complex projects. By offering a clear, visual representation of your tasks, you can easily track progress and ensure that every step of your project is accounted for. No more hunting through emails or spreadsheets — everything you need is right there in front of you.

Real-time collaboration

In a world where teams are often spread across different time zones, real-time updates are crucial. Cacoo’s Kanban board allows you to update tasks as they happen, making it an ideal tool for both in-office and remote teams. Everyone stays on the same page, and progress never skips a beat.

Flexibility and adaptability

Projects change, and your diagramming tool should be able to adapt. Cacoo’s Kanban tool lets you easily rearrange tasks, adjust priorities, and respond to changes as they come up. This flexibility ensures that your workflow remains smooth, even when things don’t go as planned.

Enhanced visibility

One of the biggest challenges in project management is keeping track of all the moving parts. The Kanban tool’s visual overview gives you a bird’s-eye view of your project, helping you ensure that every task is completed on time. It’s like having a personal assistant keeping track of everything for you.

Who can benefit from Cacoo’s Kanban tool?

Cacoo’s Kanban tool isn’t just for project managers — it’s a versatile tool that can benefit a wide range of users. If you’re already using Cacoo for diagramming, here’s how the Kanban tool can make your workflow even more effective:

Agile teams

Let’s say your Agile team is using Cacoo to create user story maps or process diagrams. With the Kanban tool, you can immediately turn those visual plans into actionable tasks. For example, after mapping out your sprint plan, you can create a Kanban board with columns for “Backlog,” “In Progress,” and “Completed.” As your team works through the sprint, they can move tasks across the board, giving everyone a clear, real-time view of progress — all within Cacoo.

Project managers

If you’re a project manager using Cacoo to create Gantt charts or project timelines, the Kanban tool allows you to break down these big-picture plans into manageable tasks. For instance, after developing a project timeline, you can set up a Kanban board with tasks aligned to your timeline milestones. As team members complete tasks, you can easily adjust deadlines and priorities on the same platform where you visualize the project’s scope, ensuring everything stays on track.

Freelancers

As a freelancer, you might be using Cacoo to draft mind maps, wireframes, or design concepts for your clients. The Kanban tool lets you take those creative ideas and organize them into specific tasks. For example, after designing a website wireframe, you can create a Kanban board with tasks like “Design homepage,” “Develop contact form,” and “Optimize for mobile.” This helps you manage your workload, meet client deadlines, and keep every aspect of the project organized — all without leaving Cacoo.

How to get started with Cacoo’s Kanban tool

Ready to dive in? Here’s how to get started with Cacoo’s Kanban tool:

1. Accessing the Kanban tool: You’ll find the Kanban feature on the left side panel in the Cacoo Editor. Just click on it to get started.
2. Creating your Kanban board: From the menu, select ‘Create Kanban board.’ You’ll be able to add columns to represent different stages of your workflow (e.g., To Do, In Progress, Done).
3. Adding cards: To add a new task, simply click on the card area. You can then customize your cards by adding the card owner, title, description, and deadline.
4. Customizing your workflow: Click twice on the card area within the title/description area to edit the text, and click once on the control (assignee/due date) to make changes. If you need to rearrange tasks, just drag and drop the cards where they need to go. You can also click once on the card to show the floating panel for additional options.
5. Tracking your tasks: Use your Kanban tool to keep an eye on your tasks and make sure everything stays on track.

Need more info? Check out our support article for all the technical details.

Try Cacoo’s Kanban tool today!

Start organizing your projects with the power of Kanban today. Sign up for a free trial of Cacoo and see how our Kanban tool can transform the way you work. 

Happy Kanban-ing! If you have any questions or need assistance, don’t hesitate to reach out to our support team.