Organize your team's work into actionable deliverables
Visually lay out all project milestones and tasks, so everyone knows what activities need to be completed to deliver a successful project.
Accurately allocate time and budget
A detailed work breakdown structure is the first step to understanding what resources your team will need at every stage of your project.
Identify potential risks
When you see the work that needs to be done in order, you can begin to spot areas where team members and resources might be strained, so you know to add in additional working time when needed.
Cacoo makes it easy to create WBS diagrams online
Use WBS templates to quickly document your project plan
Create and share professional work breakdown structure diagrams using Cacoo's variety of templates and shapes.
- Easy-to-use interface
- WBS templates
- Automattic connectors
Collaborate with anyone in real-time
Create, edit, and chat about your WBS diagrams, together.
- Multi-user editing
- In-app video & chat
- Comments on diagrams
- Activity notifications
Present and share your work
Share your WBS diagrams with others.
- Presentation mode
- Screen Share
- Shared folders
- Public diagram links
- Exporting (SVG, PDF, and more)
- Embeddable diagram viewer
Keep files organized and secure
Keep WBS diagrams organized with shared project folders.
- Team management
- Security settings
- Groups for easy access
- Guest access
How to make a WBS diagram
Gather information from stakeholders and team members
You'll need to understand key milestones, deadlines, and durations of tasks.
Select a template or start a blank diagram
Begin with your top level, i.e., the project name or final deliverable. On the level below, lay out the main project phases and deliverables. Below that come your work packages, i.e., tasks that make up those key deliverables. And finally, list out all activities and tasks needed to complete each work package.
Assess your diagram for opportunities and risks
Look for potential bottlenecks, delays, or strained resources. Make sure all dependent tasks are accounted for. Note these observations for when you create your project timeline.
Stylize shapes and lines
Customize your colors, text, and lines to make things easy to read.
Collaborate and share
Get feedback from others, make any necessary edits, and share with the right people once it's finalized.