30 ready-made templates every UX and design team needs

Whether you’re mapping user journeys, sketching wireframes, or running design workshops, clear visuals are essential to a smooth UX process. But starting from scratch every time can eat into creative focus and team momentum. Luckily, with Cacoo, there’s no need to reinvent the wheel. 

With cloud sync, version history, live commenting, and ready-made templates, your boards stay organized, editable, and easy to share from concept to prototype — no matter how often the project evolves.

In this guide, we’ll walk through the best Cacoo templates for UX and design teams. We’ll also run through how to adapt them for your own workflow and clients. 

Why UX & design teams use Cacoo

Cacoo gives designers and UX practitioners the tools to work visually and collaboratively across projects. It’s ideal for:

• Rapid ideation and prototyping: jump-start boards with prebuilt wireframes, flowcharts, and personas.
• Collaborative workshops: co-create user journeys and brainstorms in real time.
• Clear client communication: share interactive visuals that explain design decisions and user flows at a glance.

Top templates for UX & design teams

Cacoo’s template library covers everything from strategy to prototyping. Here are the standouts every design team should know.

1. Design thinking & ideation

Kick off your process with templates that help teams think broadly and define the problem space.

• Design thinking workshop template (top recommendation): Facilitate workshops around empathy, definition, ideation, prototyping, and testing. Great for cross-functional collaboration.
  
• Empathy map template – Capture what users say, think, feel, and do. A must-have for user research sessions.
  
• Lean UX canvas – Align stakeholders around user problems and assumptions early in the design cycle.
  
• Brainstorm diagram and mind map template – Generate and organize ideas visually during group sessions.
  
• Bubble map template – Explore relationships between concepts or design themes during early ideation.
  
• Logic model template – Map inputs and outcomes for user or business goals — especially useful for social or service design projects.

Pro tip: Save workshop outputs as editable boards so you can revisit or build on insights later. No sticky notes or whiteboard photos needed.

2. User research & journey mapping

Once you’ve gathered insights, visualize the user experience from start to finish.

• User persona template and persona chart – Record user goals, frustrations, and overall context to help the team focus on real needs. 
  
• User story map template – Translate personas and use cases into stories, helping you prioritize features and locate experience gaps.
  
• Stages of customer journey – Visualize touchpoints across discovery, consideration, checkout, and post-purchase phases.
  
• Task analysis template – Break down key tasks to understand user effort and potential friction points.
  
• HEART framework – Evaluate success metrics for user happiness, engagement, adoption, retention, and task success.
  

Pro tip: Combine the user persona template with the journey map to connect emotional states to specific interactions or stages.

3. Wireframing & prototyping

Speed up UI planning with prebuilt layouts for web and mobile design.

• Website wireframe template and website mockup template – Quickly design responsive layouts for websites or landing pages.
  
• Mobile app wireframe template and android / iOS / iPhone wireframe templates – Visualize app screens and flows without redrawing common UI elements.
  
• Hand drawn wireframe – Perfect for low-fidelity brainstorming with a sketch-like look.
  
• Landing page wireframe – Focus on conversion paths, CTAs, and above-the-fold content.
  
• Sitemap template – Define navigation structure and page hierarchy for web projects.
  
• Social media app wireframe and Facebook business page mockup – Speed up work on platform-specific boards.

Pro tip: Use layers or color-coded sections to differentiate between screen states (e.g., hover, error, success).

4. Design review & presentation

Keep design documentation clear and stakeholder-friendly.

• Design review template – Structure design critiques or sprint reviews with space for feedback and action items.
  
• Visual product roadmap and product roadmap template – Communicate timelines and upcoming releases visually.
  
• Product review template and product release plan – Summarize progress, next steps, and dependencies at a glance.
  
• Creative brief template  – Capture project objectives, audience insights, tone, and deliverables so the team’s focused on client needs.
  
• Marketing campaign template and marketing presentation – Turn design work into neat, client-ready presentations.
  
• Mood board template – Curate color palettes, imagery, and typography for smart visual direction.

Pro tip: Embed boards into presentation decks via Cacoo’s integrations for a joined-up experience.

How to use templates in Cacoo

Templates are a way to standardize your visual language, save time, and help teams communicate clearly across disciplines.

Accessing templates

From the dashboard, click the template icon in the sidebar, or from within a board, open the template menu to add one directly to your sheet.

Searching templates

Browse or search by category — try UX & Design, Wireframes, Brainstorming, or Business Presentations. Hover to preview, or click Use template to start.

Editing templates

Every element is customizable. You can:

• Double-click to edit shapes or text
• Unlock and rearrange objects
• Add reusable elements from the side panel
• Adjust alignment and style using built-in guides

Saving custom templates

Save your own layout as a reusable template:

1. Open your board.
2. Click the arrow next to its title.
3. Select Set board type > Template, then Publish.

Your custom design template will appear in the “Custom templates” library, ready for future projects.

Best practices for UX & design boards

Keep your visuals effective, consistent, and presentation-ready.

1. Start with a goal: Are you exploring ideas, presenting to clients, or documenting flows? Tailor fidelity and detail accordingly.
2. Be consistent: Use a unified color palette, typography, and icon set to maintain a clean visual language.
3. Keep it user-centered: Tie every board back to user needs and journey insights.
4. Collaborate in real time: Invite teammates or clients to comment directly on your board.
5. Iterate often: Duplicate templates for versioning and document feedback after each review.

Getting started with Cacoo

For design teams, clarity and collaboration make all the difference. With Cacoo, you can:

• Map user journeys and flows in minutes
• Build and iterate on wireframes without redrawing everything
• Run workshops and brainstorms in real time
• Keep every artifact organized and reusable.

From early research to polished presentation, Cacoo templates help you design experiences that are clear, engaging, and focused on client needs. Explore the Cacoo template library and start your next UX project today.